In the event you’ve discovered your self asking what an ATS is, it’s time to be taught extra about how an applicant monitoring system can streamline the hiring course of and uncover the precise ATS to your firm’s wants.

As a recruiter or hiring supervisor, the method of interviewing and hiring can really feel neverending.

That is very true for those who’re making an attempt to arrange resumes, candidate info, and interviews in an outdated spreadsheet. In an effort to simplify the way you recruit candidates from begin to end, it is in your organization’s greatest curiosity to make the most of an applicant monitoring system (ATS). 

Corporations usually implement an ATS into their tech stack to make their recruiters and hiring managers’ lives slightly simpler. It’s so widespread for organizations to rent for a mess of open roles and obtain lots of (or probably hundreds) of functions for one job opening. 

An ATS makes it attainable to look by way of all these functions, resumes, and canopy letters to avoid wasting time and keep away from errors in the course of the recruitment course of.

How does an ATS work?

When potential job candidates apply for an open function at your organization, their contact info, related work expertise, training background, resume, and canopy letter are all uploaded and saved in a database. This knowledge can then be moved from one ATS module to a different as they work by way of the interviewing and hiring course of.

An ATS will enable recruiters and hiring managers to overview functions and ship out automated messages to candidates, letting them know their software is inside the database. From there, hiring managers can both save the candidate into their expertise pool, schedule interviews, or ship out provide letters and rejection letters, all by way of the ATS.

As soon as the right candidate is discovered and accepts the job, all of their info that has been saved into the system from their software is then used to fill out payroll kinds.

Primarily, an ATS is an digital gatekeeper of kinds because it scans or parses a resume’s content material into classes or subsections, then searches for particular key phrases to find out if the job software ought to be handed alongside to the recruiter.

What does an ATS do?

The appropriate ATS can deal with a protracted checklist of HR-related duties. Past removing unqualified candidates so HR professionals can dedicate extra time as to whether or not a candidate is the precise match, many ATS merchandise have further functionalities. 

Job posting

Earlier than an ATS may also help you monitor candidates, you’ll want to know the place to supply candidates. Whenever you’re utilizing an ATS, it’s straightforward to put up jobs on profession websites like LinkedIn, job boards, social media, and in your model’s web site.

Be certain that the itemizing you put up is chock filled with related key phrases because the applicant monitoring system will make the most of the data inside the put up to seek out the candidates that greatest match the outline. As jobseekers submit their info and apply for a job, you can begin constructing your expertise pool.

E mail advertising and marketing

Applicant monitoring software program may also help in electronic mail advertising and marketing as you supply candidates to use to an open function. This methodology usually will get forgotten, however contemplate how many individuals you can attain for those who use electronic mail advertising and marketing to checklist the open roles inside your group. 

All you’ll have to do is ship a customized electronic mail by way of the ATS that features a name to motion with the job description and encourage readers of your electronic mail to ship functions in. Then you possibly can start to import the resumes you’ve obtained. 

Resume importing

Regardless of the way you obtain resumes, whether or not by way of your inbox or recruiting software program, an ATS can maintain them organized, segmented, and guarantee you will discover the precise resume at a second’s discover. 

As a result of an ATS may have a resume importing function, you possibly can load and settle for as many resumes as you need with out feeling overwhelmed or mismanaged. 

98%

of Fortune 500 organizations use an ATS as a part of their recruitment course of.

Supply: TopResume

Resume parsing

After your resumes are segmented by division or the kind of function, use ATS options to avoid wasting time, that means you gained’t need to learn lots of of resumes to weed out the candidates that don’t have the mandatory expertise or expertise. An ATS can do that for you since it can have a resume parsing function that can assist you discover essentially the most certified candidates very quickly. 

Candidate monitoring

Lastly, after getting the entire resumes imported, the parsing device has sorted which candidates might be match, it’s time to begin monitoring these candidates as they transfer by way of the hiring course of.

With an ATS in your tech stack, you possibly can see who’s advancing to the following stage within the interviewing course of and who’s not being thought-about. For instance, for those who’re interviewing a number of candidates for varied roles, you possibly can maintain tabs on everybody and see knowledge like:

  • Candidate 1: Cellphone display
  • Candidate 2: Supply despatched
  • Candidate 3: Video interview
  • Candidate 4: Cellphone display
  • Candidate 5: Rejected

Even when a candidate is not being thought-about, they’ll stay a part of your candidate pipeline and you’ll entry their info and attain out if new alternatives open that they might be a greater match for.

Advantages of utilizing an ATS

Now that you’ve got a greater understanding of how an ATS works, let’s discover a number of the advantages your organization will expertise when one is added to your tech stack.

  • Fewer errors: As your group scales, typically vital knowledge can find yourself falling by way of the cracks. Plus, recognizing errors once you’re working inside a spreadsheet that has hundreds of rows of numbers and worker knowledge can really feel inconceivable. With an ATS, discovering these errors – and fixing them – will be achieved in just some clicks.
  • Effectively supply candidates: Having current candidates inside an ATS may also help your HR division determine certified candidates already in your organization’s expertise pool and begin the interview course of that a lot sooner.
  • Enhance the candidate expertise: The job market is sizzling, and once you need to land high expertise for an open function, it’s essential to supply a profitable candidate expertise. Due to integrations provided inside an ATS, every step within the candidate life cycle is shortened, the appliance course of turns into streamlined, communication is taken up a notch, and there’s much less paperwork to mess with throughout onboarding.

78%

of recruiters say that utilizing an ATS has improved the standard of candidates they rent.

Supply: HR Vendor Information

High 8 software monitoring methods for your corporation

Applicant monitoring methods are utilized by recruiters and hiring managers to streamline how they rent new expertise. These standard instruments are in a position to handle the recruiting course of from begin to end, from internet hosting the open function in your web site to scheduling interviews. Additionally they cut back time-to-hire, due to options that quicking learn resumes and scan cowl letters whereas screening potential candidates for sure expertise.

ATS instruments additionally retailer all crucial applicant info in a single place, so recruiters can simply entry their expertise swimming pools when a task opens up.

In an effort to be included on this class, a software program resolution should:

  • Acquire, manage, and display resumes, in addition to different candidate info
  • Permit communication between the candidate and the hiring supervisor or recruiter
  • Keep expertise swimming pools inside a selected workflow

*Under are the eight main applicant monitoring system suppliers from G2’s Winter 2021 Grid® Report. Some critiques could also be edited for readability.

1. Paylocity

Paylocity is an all-in-one HR system that streamlines each job an HR skilled sees on their to-do checklist. Since a lot can go into the recruiting course of, Paylocity makes it straightforward to take care of and monitor all candidate knowledge whereas simplifying the expertise acquisition course of, ranging from when candidates first apply to once they settle for a proposal. This permits your recruiting staff to avoid wasting time and entice the precise candidates.

What customers like:

“I really like the general consumer face and having one system for all my HR and payroll wants. The truth that it integrates with different platforms can also be a plus. Paylocity stays on high of its product for enhancements and adjustments. They make investments rather a lot of their coaching and assist part with training and instruments to assist assist their huge merchandise.”

 Paylocity Assessment, Nicholas D.

What customers dislike:

“As for the recruiting function of the software program, I wish to see the calendar combine with the Google Calendar. That means once you schedule an interview, it is usually mirrored in your Google Calendar. One other function that may be good is for those who would be capable of import your info from one other Utility Monitoring System when transferring over to this service so you do not lose all of the gathered knowledge you may have from the earlier Utility Monitoring System.” 

 Paylocity Assessment, Brittney D.

2. Zoho Recruit

Zoho Recruit places the wants of recruiters entrance and middle because it presents full options for each in-house recruiters and staffing businesses. Customers of this device are in a position to supply, monitor, and rent the very best candidates utilizing customizable approaches. Plus, it’s straightforward to automate duties like sending emails, updating every candidate’s standing, and extra.

What customers like:

“The most effective function about Zoho Recruit is the benefit of utilization and customization, which will be achieved throughout the platform. I pivoted from a special ATS + CRM, the pricing is lower than half of what I used to be truly paying earlier. In each facet, expertise and smoothness are astounding. Actually, no complaints of any variety. The Zoho Recruit has deep integration with the Zoho suite of functions. The sync between Zoho Cliq, Zoho Sheets, Zoho Docs, Zoho Spreadsheets is simply too good.”

 Zoho Recruit Assessment, Saurabh M. 

What customers dislike:

“Zoho Recruit does not monitor all of the rejected profiles at one place. It can be slightly complicated to make use of once you cope with stakeholders. I would really like it if Interview scheduling must be improved as a result of we cope with a number of enterprise heads.“

 Zoho Recruit Assessment, Digvijaya S. 

3. Lever

Searching for software program that’s one half ATS and one half CRM? Look no additional than Lever. This makes it attainable for hiring managers and recruiters to make use of a single platform as they supply, nurture, and handle candidates. 

What customers like:

“Nothing can ever beat an correct reference examine of a candidate, and Lever does the job completely. Managing job functions have change into simpler with the Lever software program. It additionally permits us to simply schedule an interview for potential candidates. The built-in emailing function has been proved to be a beneficial function for us. Actual-time reporting choices assist to maintain up with the workflow. Navigating the software program is extraordinarily straightforward. Lever makes the hiring process means simpler. The software program takes care of every thing ranging from functions to interviews to finish suggestions.” 

 Lever Assessment, Amit S. 

What customers dislike:

“Permissioning and the shortage of a devoted supervisor dashboard view is the most important weak point of the platform.” 

 Lever Assessment, Scott P.

4. Greenhouse

For a whole deal with on hiring for what’s ready across the nook, select Greenhouse. This highly effective ATS helps glorious candidate interactions at each touchpoint inside the hiring course of. It additionally eliminates the burden of retaining everybody on the hiring staff engaged and on top of things. Better of all, Greenhouse is a pacesetter in range, fairness, and inclusion, because it helps to scale back bias and create a good hiring course of.

What customers like:

“Scorecards and interview plans inside Lever have made an enormous distinction in our recruitment efforts. Customization of interview questions and getting fast suggestions. The candidate relationship administration has additionally been useful by with the ability to add prospects into particular departments so we don’t lose them as soon as rejected from different jobs. Greenhouse additionally helps by including follow-up reminders as effectively to keep up a correspondence with candidates frequently, and having automated emails to ship out.

Greenhouse helps us keep constant with regard to quite a few issues. Authorized questions, ensuring there isn’t a discrimination, and many others. I additionally love the updates the place we will have automated knock-out questions, for instance, if they aren’t native greenhouse can now reject them with out my overview. I additionally love the brand new auto transition levels with Calendly.”

 Greenhouse Assessment, Rachel R.

What customers dislike:

“I want there was extra customization, or choices, or questions when I’m referring somebody to my group. I do not know if that is arrange by my firm, or what stage that’s managed by. However I usually want there have been extra that I might embrace or particulars about why somebody might not have moved ahead within the course of.”

 Greenhouse Assessment, Tara F.

5. BambooHR

BambooHR is a cloud-based SaaS device that gives HR assist to small and medium-sized companies which have outgrown their spreadsheets. It makes it attainable for HR groups to trace and handle important worker info and make smarter recruiting choices.

What customers like:

“BambooHR gives us with time-saving efficiency administration, will get correct outcomes, makes essentially the most related choices, and converts them into actual and dependable outcomes for our firm. It organizes all the data associated to our consultants and implements it in a single, centralized and safe database, making every thing sooner and extra environment friendly.”

 BambooHR Assessment, Robin Y.

What customers dislike:

“I believe the device falls quick as a 360-degree HR resolution. We at present use different instruments for worker engagement, overview cycles, weekly catch-ups, and even cloud storage providers that assist us maintain information extra organized.

I might want that they had a stronger gross sales and onboarding staff to information us by way of all of the issues we’re not conscious of that bamboo HR can provide. It could definitely profit their recreation to interact extra folks to make use of their device. We might go from as soon as each week to an on a regular basis device if it was our ATSm Perks administration system or some other of the features we do not know but.” 

 BambooHR Assessment, Carlos P.

6. SmartRecruiters

SmartRecruiters is a expertise acquisition suite utilized by firms inquisitive about making solely the very best hires. Not solely does it assist to streamline recruitment advertising and marketing, however this cloud platform may also provide collaborative hiring instruments. This highly effective ATS provides customers a straightforward means to offer an incredible candidate expertise whereas hiring managers can save time find the precise particular person for open roles.

What customers like:

“It connects you to a pool of candidates simply, has all of the wanted features for the complete recruitment course of, and the preset templates are so useful to make your job faster and just remember to share a reply for each candidate. Love the truth that it hyperlinks on to your electronic mail! The notes part is admittedly useful particularly that you’ll be able to write notes for your self, whereas reviewing functions you are inclined to overlook what makes the candidate particular. The choice menus are superior as they assist in discovering legitimate causes for refusing or accepting candidates’ Love the truth that you can use between pleasant and formal.”

 SmartRecruiters Assessment, Stephanie S.

What customers dislike:

“More often than not we have now a number of recruitments going for various and related job alternatives. If I because the “Hiring Supervisor” come throughout candidate in the course of the interview steps for the emptiness I am hiring for, however notice he doesn’t match mine, however on the identical time wish to advocate him to a different hiring supervisor for a special function, I hit a block in SmartRecruiters. In case you are taking part in the “Recruiter” function I imagine you possibly can, I am not likely certain how the role-based safety works right here! but it surely’s one thing I can look previous.”

 SmartRecruiters Assessment, Buddika H.

7. iCIMS Expertise Cloud

iCIMS Expertise Cloud is a cloud platform constructed for recruiters that need to handle their end-to-end expertise hiring lifecycle in a single unified platform. It was designed with the evolving wants of employers in thoughts as they search for the precise folks to fill roles inside their group.

What customers like:

“It is rather straightforward to maneuver round iCIMS! Whether or not you might be an skilled recruiter or simply beginning, it’s straightforward to maneuver your candidate by way of the recruitment course of.”

 iCIMS Expertise Cloud Assessment, Brittany B.

What customers dislike:

“Supply administration tool–although new–does not permit you to ship presents in bulk. It is a enormous miss. Moreover, iForms should not fluid and take a very long time to complete. It’s kind of disappointing that iCIMS has not offered an answer to permit firm admins to create customized iForms at this level or a practical equal. Subsequent, reporting is troublesome to navigate by way of to seek out the right variables. Lastly, there should not lots of nice choices for configuring customized alerts/notifications/emails at varied levels.”

 iCIMS Expertise Cloud Assessment, Barrett C.

8. Paycom

Customers of Paycom take pleasure in a full HR resolution in a single centralized database. Along with serving to HR professionals rent new workers, it additionally assists with duties associated to time and labor administration, payroll, and extra. And since every thing in a single location, Paycom eliminates redundant knowledge entry and the combination of a couple of system. 

What customers like:

I can’t say sufficient concerning the product, the service we obtained, and all that Paycom presents. From our preliminary assembly by way of implementation, Paycom was in fixed contact – schedules with timelines have been created and put into place. Weekly conferences have been arrange with the implementation staff. I’ve labored with many HRIS methods over my profession and I’ve to say that Paycom is the very best system I’ve used to date. We use Paycom for Payroll, Advantages, Efficiency Administration, Onboarding, Expertise Administration, and a lot extra. 

The system is simple to make use of and navigate. Our workers are in a position to make use of the system with little to no help. Most of our workers use the cellphone app to finish duties, request days off from work, log out on paperwork, and many others. Each day, I be taught one thing new that’s inside the system that we will make the most of to avoid wasting time and streamline processes.”

 Paycom Assessment, Lisa F.

What customers dislike:

“I do not all the time obtain the assist I have to navigate the device and put it to use to the very best of my capacity. The device is strong, and there’s a couple of solution to do issues. Paycom presents a specialist to help, nonetheless, they don’t reply to electronic mail questions inside the identical day. It’s important to name to get a query answered instantly.”

 Paycom Assessment, Nicole N.

A hiring supervisor’s greatest pal

The appropriate ATS can do wonders to your recruiting staff. It’ll be simpler to seek out high expertise and getting them from the interviewing stage to the onboarding stage is quicker than ever earlier than. There’s by no means been a greater time to begin utilizing an applicant monitoring system. Your HR staff will thanks!

Now that recruiting candidates has change into extra streamlined, take the time to spice up your recruitment advertising and marketing technique to draw high job seekers to affix your group.

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