Lengthy earlier than emails modified the best way we work together with one another, companies relied on fax machines for communication. Conventional fax machines might have turn out to be out of date within the trendy office, however numerous companies are utilizing on-line fax companies for communication. That’s as a result of digital fax companies present one of the best of each worlds: comfort of electronic mail and safety of fax. Intrigued? Hold studying this information to know all about fax companies, key options and suggestions.



What are On-line Fax Companies?

On-line fax companies will let you ship and obtain paperwork utilizing a fax quantity. Nonetheless, not like conventional faxing you don’t want a machine. As a substitute, you want web connection and a pc or cellular machine. It’s this freedom from utilizing an advanced bodily machine taking on workplace area that has impressed many small companies to go for on-line fax companies.

Furthermore, on-line faxing is a protected and environment friendly choice. The distinctive fax quantity you get while you join the service lets you alternate paperwork in a safe cloud system.

How Do I Ship Faxes On-line?

On-line faxing may also help you enhance customer support and construct higher relations with enterprise companions. Right here’s how. Information confidentiality is a key concern for many companies and prospects. With on-line fax companies offering improved information safety, you possibly can scale back compliance dangers and defend info.

Digital fax companies are additionally helpful for small companies that have to take care of overseas companions. In lots of nations similar to Japan and Germany, faxing remains to be frequent, particularly in enterprise transactions. By choosing the digital various to conventional faxing, you possibly can sustain communication with out extreme paperwork.

The method of sending faxes on-line is straightforward. Listed here are the steps to get began:

  • Enter a telephone quantity within the on-line portal
  • Select the file it’s essential ship
  • Choose the format of your file
  • Scan the file utilizing a scanner or a cellular scanning app
  • Sort affirmation code and ship your file

How A lot Does Sending On-line Faxes Value?

Whereas most digital fax companies cost a month-to-month price, some are additionally obtainable without spending a dime. Some companies repair prices primarily based on the variety of pages you ship and obtain. Others have a extra versatile price plan. These companies sometimes cost between 3-12 cents per web page.

In case you haven’t opted for worldwide faxing, you will have to pay additional. But it surely’s good to notice that worldwide faxes to the UK and Canada typically don’t incur further prices.

A number of companies like FaxZero will let you ship faxes on-line without spending a dime. If you happen to don’t have to ship and obtain faxes too regularly, these companies present a cheaper choice.

Finest On-line Fax Companies

With so many on-line fax companies at your disposal, which one must you go for? Beneath you’ll find a complete listing of one of the best digital on-line fax companies.

1. eFax

What’s eFax? eFax is an organization, however eFaxing can also be the time period used to explain sending fax just about. Nonetheless, on this case, eFax is without doubt one of the finest on-line fax service suppliers. Its archiving and storage options make it fashionable with companies that want to save lots of information for longer intervals of time. Many small accounting and monetary companies and actual property companies use it regularly right this moment.

On the destructive aspect, eFax is an costly choice and its internet interface doesn’t present a fantastic consumer expertise.

Listed here are a few of its key options:

  • Limitless storage
  • Cellular-friendly: obtainable on each iOS and Android
  • Permits a fax to be despatched to as much as 20 recipients
  • Helps worldwide faxing
  • Encrypted SSL connection

eFax Pricing plans: Plans begin at $16.95 a month (150 inbound and 150 outbound faxes).

2. Fax.Plus

Small companies with small groups are inclined to want Fax.Plus. It’s a cheap fax service that permits you to use your present telephone quantity for digital faxing companies. And it’s simple to arrange, saving you each time and assets.

The one draw back of this faxing service is the doc signing software is offered solely on cellular apps.

Listed here are a few of its key options:

  • Built-in with a number of platforms together with Google Drive, Slack, Microsoft Workplace and extra
  • Comes with a straightforward to make use of cellular app
  • Fax optimization with a single click on
  • Allows you to scan recordsdata out of your telephone
  • Help digital signatures

Fax.Plus pricing: Free plan (enables you to ship as much as 10 pages a month). The paid service begins at $5.99 a month.

3. HelloFax

With its slick interface, HelloFax provides a user-friendly expertise of sending faxes on-line. It comes with built-in digital signature and kind filling options to make the method of sending faxes easier. On the flip aspect, although, it doesn’t supply any cellular apps.

Listed here are a few of its key options:

  • Fax limitless variety of paperwork on the identical time
  • Native fax numbers obtainable in 50 states and in Canada and the UK
  • Limitless fax storage
  • Integrates with main cloud companies
  • A number of group members on single account

Good day Fax Pricing: Free plan permits you to ship as much as 5 pages. Paid service begins at $9.99 a month.

4. SFax

SFax has an edge over different on-line fax companies in safety. Its HIPAA compliant platform is helpful for companies that prioritize information safety. A versatile service, SFax gives a number of consumer help.

Its interface whereas being simple is outdated. Plus, it permits faxing solely within the US and Canada.

Listed here are a few of its key options:

  • Enterprise Affiliate Agreements (BAAs) can be found
  • Incoming and outgoing faxes are saved for a yr
  • Helps numerous file codecs
  • Protects despatched paperwork with 256-bit TLS encryption with AES algorithms
  • Doesn’t have an Android app

SFax Pricing: Primary plan begins at $29 a month for 350 pages.

5. MetroFax

Companies in search of a dependable and straightforward to make use of on-line fax service will discover MetroFax helpful. With its inexpensive plans, MetroFax is very enticing to small companies. It has an easy setup designed to cater to each private and enterprise wants, which makes it probably the greatest on-line fax companies.

However, it’s a limiting choice contemplating simply 5 customers are included with every account. Furthermore, it doesn’t share a lot about safety features to guard information.

Listed here are a few of its key options:

  • Consists of apps for each Android and iOS
  • Helps various file codecs
  • No digital signature software
  • Restricted to the US and Canada
  • Provides toll-free numbers

MetroFax Pricing: Important plan prices $9.95 for 500 despatched or acquired pages.

6. MyFax

For companies that take care of low quantity of faxes, MyFax is an efficient choice. With MyFax, you possibly can obtain and ship faxes by way of your electronic mail, the net or your cellular machine. The setup course of is straightforward and it enables you to ship faxes anyplace on the planet.

On the destructive aspect, it has an outdated internet interface and doesn’t supply a digital signature software. Safety can also be a problem since there’s no two-factor authentication.

Listed here are a few of its key options:

  • Android and iOS appropriate apps
  • Toll-free and worldwide fax numbers obtainable
  • Indefinite storage of all faxes
  • Greater than 100 templates for canopy pages
  • Reside chat help

MyFax Pricing: House workplace plan prices $10 a month and allows you to ship 100 and obtain 200 pages

Small workplace plan prices $20 a month and allows you to ship and obtain 200 pages

Energy plan prices $40 a month and allows you to ship and obtain 400 pages

7. SRFax

SRFax is a user-friendly on-line fax service that comes with a number of helpful options. Its greatest plus is its affordability that makes it enticing to most small companies.

Its greatest downside, nonetheless, is that it doesn’t have a devoted cellular app.

Listed here are a few of its key options:

  • Helps two-factor authentication
  • Limitless on-line storage
  • Arrange course of takes only some minutes
  • 24/7 electronic mail help
  • Home faxes included in subscription; further value for worldwide faxes

SRFax Pricing: Six plans can be found, beginning at $3.29 for 25 pages.

8. RingCentral Fax

A rising variety of small companies want RingCentral Fax. A number one supplier of enterprise communication companies similar to video conferencing and prompt messaging, RingCentral might be built-in with the enterprise VoIP platform.

For all its superior features, RingCentral comes for a excessive worth that makes it much less inexpensive than the opposite choices obtainable.

Listed here are a few of its key options:

  • Cloud storage service integration
  • Possibility so as to add limitless fax numbers
  • Devoted cellular app
  • Constructed-in choice to dam spam faxes
  • Bi-directional integration with Microsoft 365 and Google Workspace

RingCentral Fax: 4 pricing choices can be found beginning at $19.99 a month.

9. Biscom123

Biscom123 is an efficient choice when you want an email-to fax service. The method is simple and it is possible for you to to ship and obtain faxes in a few steps. The problem with this service is that it doesn’t permit customers to ship a fax from its internet interface. This limitation makes it higher for infrequent customers.

Listed here are a few of its key options:

  • Free trial interval (30 days)
  • Cellular app obtainable on each iOS and Android
  • A number of file codecs supported
  • No help for worldwide numbers
  • No two-factor authentication choice

Biscom123 Pricing: Two pricing tiers are on supply beginning at $7.99 a month.

10. Faxage

So far as safety is anxious, Faxage has an edge over different on-line fax companies. It provides HIPAA-compliant safety for faxes and comes with password safety on incoming faxes.

Companies that have to strive a free trial first, nonetheless, shall be disillusioned. Furthermore, it has an outdated interface.

Listed here are a few of its key options:

  • Limitless fax storage
  • Limitless customers on single account
  • Personalized cowl pages
  • Toll-free fax quantity
  • Arrange price charged

Faxage Pricing: Faxage provides plans for each particular person and enterprise makes use of. Lite plan prices $3.49 per thirty days. The skilled plan prices $7.95 per thirty days and permits you to ship and obtain 300 faxes. There’s additionally the Limitless Inbound plan that prices $19.95 per thirty days. An alternative choice is the Small Workplace plan that comes for $29.95 a month. It permits you to obtain limitless faxes and ship as much as 400 faxes.

11. Nextiva vFax

Nextiva vFax gives a number of customization choices with out costing quite a bit. This faxing service comes with various enterprise communication instruments and telephone companies. But it surely doesn’t supply a cellular app or digital signature software. Furthermore, there’s no choice to cancel the service by way of the net interface. It’s a must to both name or electronic mail them.

Listed here are a few of its key options:

  • Automated on-line storage
  • Helps a number of file codecs
  • SMS alerts for incoming faxes
  • Helps faxing within the US and Canada
  • No two-factor authentication choice

Nextiva vFax Pricing: Nextiva vFax has three plans on supply beginning at $8 a month.

12. iFax

iFax is a well-designed on-line fax service that comes with some helpful options. It really works properly on each cellular and desktop platforms, permitting companies to entry the service seamlessly from anyplace. On the flip aspect, although, iFax’s pricing tiers will not be inexpensive for cash-strapped small companies.

Listed here are a few of its key options:

  • Free trial obtainable
  • E-mail-to fax capabilities
  • Lacks built-in digital signature software
  • Lacks two-factor authentication
  • Toll-free fax quantity

iFax Pricing: iFax provides three pricing plans beginning at $9.99 a month.

13. mFax

mFax boasts of a slick internet interface that comes with a number of group administration options. For companies that don’t need to eliminate their fax machines simply as but, mFax gives a VoIP adapter. As soon as arrange, this adapter connects the present fax machine to mFax’s servers.

Regardless of the consumer expertise, mFax lacks some options its rivals have on supply. Furthermore, its plans are fairly pricy for small companies.

Listed here are a few of its key options:

  • Toll-free fax quantity
  • E-mail-to fax and fax-to electronic mail performance
  • Lacks devoted cellular app
  • Lacks digital signature software
  • Fax scheduling characteristic

mFax Pricing: mFax has 4 pricing choices obtainable beginning at $12 a month.

Finest Free On-line Fax Companies

If you’re not fully bought on on-line fax companies, you possibly can dip you toe into the free choices first. There are a number of free service suppliers obtainable to select from and to get a good concept in regards to the idea with out investing. Beneath you’ll find some choices to discover.

14. FaxZero

FaxZero permits you to ship as much as three faxes to anyplace within the U.S. and Canada. It’s an easy choice and is simple to make use of. On the destructive aspect, there’s no manner so that you can obtain a fax on this free service.

Listed here are a few of its key options:

  • No digital arrange wanted
  • As much as 5 free faxes per day
  • No accounts for frequent customers
  • Helps worldwide fax numbers, however for a worth
  • Primary safety features

You might want to pay $1.99 per fax to ship as much as 25 fax pages.

15. GotFreeFax

Like FaxZero, GotFreeFax additionally solely provides outgoing fax companies. What’s attention-grabbing although, is it provides pay as you go accounts for companies. This permits a number of customers to ship faxes when wanted. A serious downside is its lack of correct safety. It additionally helps only some file codecs.

Listed here are a few of its key options:

  • Cowl web page choice obtainable
  • As much as 10 pages allowed to be uploaded
  • Technical help by electronic mail solely
  • No branding or advertisements
  • Free fax service anyplace in Canada and the US

If you wish to ship 10 extra faxes, it’s essential pay 98 cents. For $1.98, it is possible for you to to ship 20 pages. And for $2.98, you might be allowed to ship 30 pages.

16. FaxBetter

FaxBetter is without doubt one of the finest on-line fax companies without spending a dime. In contrast to its rivals, FaxBetter permits you to obtain – and never ship – faxes without spending a dime. Nonetheless, it does have options to allow you to ship faxes for a small price.

Listed here are a few of its key options:

  • Devoted toll-free fax quantity
  • E-mail notifications
  • Lacks safety features
  • Doc previews
  • OCR and doc search choices

Paid plans value $5.95 per thirty days permitting you to ship and obtain 500 faxes. You additionally get limitless doc storage.

17. FaxBurner

FaxBurner is good for the busy small companies. It’s a cellular app that permits you to entry a number of helpful options without spending a dime. It doesn’t require you to share your bank card particulars to enroll in the free tier. By signing up for the free plan, it is possible for you to to obtain 25 pages and ship 5 fax pages. The one flipside is it doesn’t supply desktop help.

Listed here are a few of its key options:

  • Non permanent fax quantity that expires after 24 hours
  • No advert
  • E-mail and cellular notification
  • E-mail-to fax and fax-to electronic mail help

FaxBurner additionally has some paid plans to supply. The Skilled plan prices $9.97 a month and comes with a 14-day free trial. Their different plan is known as Premier. It prices $19.97 a month and permits you to ship and obtain 2,000 pages.

Key Options to Look For in On-line Faxing Companies

Growing demand for digital faxing means a rising variety of software program enterprise gamers are providing this service to companies right this moment.

Whereas it’s nice to have choices to select from, it’s necessary to take an excellent take a look at all of the options on supply first. That’s as a result of totally different options might go well with totally different companies. For instance, you probably have giant volumes of knowledge to alternate, it’s possible you’ll profit from utilizing a faxing service that provides cloud storage. Or, you probably have prospects in many alternative components of the world, a world digital faxing service might show helpful.

Doc Archiving

The perfect on-line fax companies perceive the significance of storing information so that you can entry later. That’s why they provide doc archiving choices. With this feature, you possibly can return and entry previous paperwork simply.

Some service suppliers that provide this feature are SRFax, MyFax and HelloFax.

Fax Quantity Availability

Some service suppliers permit companies to transform present fax numbers. Others supply a toll-free or native quantity.

Some service suppliers that provide this feature are mFax, iFax and MetroFax.

Digital Signatures

In lots of circumstances, companies have to signal paperwork earlier than sharing. This makes digital signatures an necessary characteristic in any on-line fax service. It takes just some easy steps to create digital signatures.

Some service suppliers that provide this feature are HelloFax, eFax and Fax.Plus.

Cellular System Integration

Cellular machine integration makes it simpler so that you can entry digital fax service on the go. Many on-line fax companies supply cellular apps on each iOS and Android.

Some service suppliers that provide this feature are RingCentral Fax, MyFax and MetroFax.

Junk Fax Screening

Spam filters assist save time and preserve issues organized.

Some service suppliers that provide this feature are RingCentral Fax and SRFax.

Potential to Share Massive Recordsdata

If you happen to ship and obtain giant volumes of faxes, you could examine if the service supplier provides the choice to share giant recordsdata.

Some service suppliers that provide this feature are SFax, RingCentral Fax and MetroFax.

Professional Safety Options

Many digital fax service suppliers supply safety features to guard buyer information. This consists of safe internet hosting, information encryption and superior safety controls.

Some service suppliers that provide this feature are Faxage, SFax and eFax.

Cloud Storage Integrations

If you’re utilizing cloud storage companies similar to Dropbox or iCloud, selecting a digital fax service that provides seamless cloud storage integration will come in useful. That’s since you’ll have the ability to fetch recordsdata and ship them by means of the fax service.

Some service suppliers that provide cloud storage are HelloFax and RingCentral Fax.

Buyer Help

When sending recordsdata by way of a web based fax service, it’s helpful to entry help in case you’ve got questions. Some service suppliers supply solely email-based buyer help that will not at all times give you the results you want. Others supply 24/7 devoted buyer help.

Some service suppliers that provide this feature are MyFax and Nextiva.

Excessive Web page Limits

When choosing a digital fax service, it’s good to examine the variety of pages customers are allowed to ship and obtain per day. That is particularly necessary when you typically take care of excessive volumes.

Some service suppliers that provide excessive web page limits are SFax and RingCentral Fax.

Free Setup

Whereas most service suppliers supply free setup, some cost a nominal price.

Some service suppliers that provide this feature are HelloFax, Fax.Plus and SRFax.

Potential to Ship to Worldwide Numbers Wherever

If you wish to ship and obtain worldwide faxes, you will need to examine if the service supplier provides the choice.

Some service suppliers that provide this feature are MyFax, eFax and SRFax.

Clear Internet Interface

A clear internet interface makes the entire faxing course of simpler for everybody. Many service suppliers supply a easy format designed to supply good consumer expertise.

Some service suppliers which have a clear internet interface are mFax, iFax and HelloFax.

Which on-line fax service is finest?

There are a variety of things that it’s essential contemplate to find out one of the best on-line fax service for your small business. Take eFax, for instance. Its easy setup course of and limitless storage options are helpful while you’re attempting to get began shortly. But it surely’s costs are significantly increased than its rivals.

RingCentral Fax is one other nice choice. Designed to cater to companies that take care of excessive volumes, RingCentral provides a number of different good options. But it surely lacks storage capability.

Nextiva is a extra healthful on-line fax service. Good storage capability, cellular machine integration, toll-free numbers and different options make it fashionable with numerous small companies. Total, it is without doubt one of the finest on-line fax companies available on the market for small companies right this moment.

What’s the most secure on-line fax service?

There are fairly a couple of fax companies that use encryption and supply information safety. Faxage is without doubt one of the finest on-line fax companies from an information safety viewpoint. It gives HIPAA-compliant safety for faxes in addition to password safety on incoming faxes.

What’s the finest one time on-line fax service?

Chances are you’ll not at all times want to make use of a digital fax service. Fortunately for a one time use, too, you’ve got some choices to contemplate.

MetroFax stands out amongst its rivals with its low costs and fax high quality.

What’s the most cost-effective on-line fax service?

There are a number of free choices obtainable if you wish to use on-line faxing with out paying something. The problem is such companies are fairly restrictive in offering helpful options.

The most affordable service you can go for is Fax.Plus. It has a free plan that permits you to ship as much as 10 pages a month. Its fundamental plan prices $5.99 a month and is the most cost effective choice obtainable.

What’s eFaxing?

eFaxing is a digital fax service that permits you to ship and obtain faxes by way of the web from a pc. In contrast to emails, eFax lets customers share fax messages with conventional phone-based fax machine.

Can I ship a fax from my Gmail?

Due to integration with electronic mail companies similar to Gmail, customers can ship a fax from their electronic mail accounts. The e-mail-to fax choice is obtainable by various digital fax service suppliers.

Right here’s how one can ship a fax out of your Gmail:

  • Join on a fax companies web site that allows you to register together with your Gmail account
  • Open your Gmail account and write an electronic mail
  • Enter the recipient’s fax quantity
  • Connect doc
  • Press ship

Is FaxZero actually free?

You need to use FaxZero to ship faxes without spending a dime, however there are some restrictions. To start with, there are web page limits, which implies you possibly can solely ship as much as 5 faxes a day and every fax needs to be not more than three pages. Supply speeds are additionally barely slower for the free faxes.

To ship extra pages, it’s essential pay $1.99 per fax.

Picture: Depositphotos


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